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Corporate Administrative Assistant

Company: Miles Sand & Gravel Company
Location: Puyallup, WA
Position Type: Full Time
Hours: Primarily 7:30 - 4:00pm Monday - Friday (at time, working hours may be earlier or later)
Application Closing Date: January 31, 2022 or until filled
Compensation: DOE

Job Description:

Provide administrative support for Miles Sand & Gravel Company’s Corporate Programs which includes Facilities, Safety, Marketing, Environmental, Security, Insurance, Travel and other programs.  The successful candidate will provide general administrative support and regulatory record keeping services for the company.  Duties include, but are not limited to, the following:

 

  • Organize and accurately maintain filing systems and spreadsheets for corporate programs (confidential and non-confidential), for paper and electronic files.
  • As part of the facilities team, coordinate with contractors, suppliers and vendors for various facility repairs, inspections and regular maintenance services.
  • Create, manage and maintain document tracking systems and create spreadsheets and forms.
  • Assist in tracking all safety related incidents, and in working through to resolution on general liability and auto insurance claims.
  • Assist with coordinating events such as employee safety training, job fairs, employee appreciation events and other company related functions as may be required. Work hours for these events/functions may be outside the primary working hours noted above.
  • Coordinate with supervisors to order, inventory and dispense employee personal protective equipment and facility first aid supplies.
  • Assist with the creation of internal company memoranda, newsletters, marketing materials and specific training programs.
  • Assist with ordering company logo items for the marketing program.
  • Maintain and update data systems for all corporate programs.
  • Assist with the administration of the Company’s Employee Rewards Program.
  • Submit required regulatory agency reports as may be required.
  • Manage corporate calendars for events.
  • Book travel arrangements for employees.
  • Work closely with staff in all aspects of the company.
  • Other duties as assigned.

Job Skills and Requirements:

  • Ability to follow-up on tasks in a timely manner and see them through to completion.
  • Excellent time management skills and the ability to prioritize work.
  • Strong organizational skills with the ability to multi-task.
  • Attention to detail with high aptitude of problem solving skills.
  • Ability to work with challenging claimants on insurance issues.
  • Experience in working with MSHA/OSHA/L&I rules and requirements is highly desired.
  • Strong verbal and written communication skills with the ability to be a self-starter who is capable of completing job duties with minimal supervision.
  • Have the ability to work as a member of a collaborative team and understand the benefits of working together as a team.
  • Have the ability to function in an office environment as well as the Company’s industrial environment including outdoor weather conditions.
  • Strong technology skills including Word, Excel, Outlook, and other Microsoft products.
  • Honest, responsible and trustworthy with confidential information.
  • Excellent driving record.

 

Required Education and/or Experience:

  • Minimum of an AA degree in business or a business related field is preferred. In lieu of a degree, equivalent job experience will be considered.
  • Minimum of 3+ years of administrative experience.

 

The Miles Group of Companies includes Miles Sand & Gravel Company and Miles Resources, LLC.  Miles Sand & Gravel Company is a 4th generation, family owned producer of aggregates and ready-mix concrete for the construction industry.   Miles Resources, LLC is a general contractor specializing in civil construction and asphalt paving.  Our corporate office is located in Puyallup, WA with facilities in western WA – from the Canadian border to Tenino.  We are an equal opportunity employer and a drug free company.  We have an excellent benefits package including medical, dental, vision, paid time off and retirement plan.   Please type “Corp.Admin.Asst.” in the subject line of email replies.

Email/Fax resumes to:

Miles Sand & Gravel Company
hr@miles.rocks
Fax – 253.444.0744